Notion
Notion: AI notes, knowledge search and workspace agents
Notion brings documents, databases and projects into one workspace, with AI for writing, knowledge search, meeting notes and agent tasks. Organise team information and turn it into editable pages, reports and project updates.
Free plan availableAccount required
- Access
- Free and paid plans
- Example plan
- EUR 11.5 / user / monthPlus
- Available on
- Web, Desktop, Mobile, API
Documents, databases and AI in one workspace
Notion combines flexible pages with structured databases, so a team can keep a wiki, project tracker and meeting notes in the same workspace. Its AI can draft and revise writing, translate pages, create database structures and autofill properties. The personal Notion Agent can also create or edit pages and databases using information it is allowed to access.
Enterprise Search retrieves information from Notion and supported connected tools, including Slack, Google Drive, GitHub and Microsoft services. Responses cite their sources. Research Mode builds reports from selected workspace material and the web. Connectors depend on permissions and indexing; newly connected information is not necessarily available immediately.
AI Meeting Notes transcribes conversations and produces summaries and action items alongside project documents. Desktop system-audio capture supports virtual meetings, while other capture methods have their own device requirements. Meeting notes inherit the permissions of their page, and transcription requires participant consent. This feature works online and has a separate daily limit.
Notion Agent and Custom Agents serve different purposes. The personal Agent follows the user’s access, while Custom Agents run recurring work with their own permissions and shared workspace credits. Business and Enterprise include core AI features with usage allowances; Free and Plus provide a limited AI trial. Premium models and additional usage can spend credits separately.
Best for
- Teams keeping documents and project data together
- Businesses searching shared knowledge and connected apps
- Individuals organising notes and personal projects
Limitations
Free and Plus include a limited AI trial. Paid AI access has usage allowances; Custom Agents and premium models can cost additional credits. Custom Agent permissions differ from a user’s own access. Meeting transcription requires consent and an online connection.
Notion features
AI writing and translation
Draft, shorten, revise and translate pages with editable AI-generated content.
Database assistance
Create structured databases, generate formulas and autofill summaries or properties.
Connected knowledge search
Find cited answers across workspace pages and supported third-party connections.
Research reports
Combine selected workspace sources and web research into reports with Research Mode.
AI Meeting Notes
Keep transcripts, summaries and action items with the documents and projects they relate to.
Personal and Custom Agents
Ask a personal Agent to work in Notion or configure credit-funded Custom Agents for recurring tasks.
Notion pricing
Free plan available. Plans priced per user. Visit Notion for full plan details and current offers.
Example plans.
Plus
EUR 11.5 / user / month
Regional website workspace subscription
Plan details
Limited AI trial; collaboration features, not ongoing full AI access.
Business
EUR 23.5 / user / month
Regional website workspace subscription
Plan details
Core AI with usage allowances; Custom Agents, premium models and extra AI usage have separate credit terms.
Technical specifications
Productivity and knowledge
| Feature | Notion |
|---|---|
| Workspace workflow | Documents, projects and databases; AI writing, personal Agent tasks, connected search, Research Mode and meeting notes.Core AI on Business and Enterprise; limited Free/Plus trial |
| Connected knowledge | Accessible Notion pages, connected apps and selected web sources. Connector responses cite their sources; ingestion and indexing take time.Business/Enterprise connectors; Jira beta |
| Permission and sharing controls | Personal Agent follows user access. Custom Agents have independent permissions; shared users may receive information through agent-granted access. Meeting notes inherit page permissions.Personal and Custom Agent permissions differ |
| Editable outputs | Editable pages, reports, databases, properties, formulas and meeting transcripts with summaries.Outputs depend on the selected AI feature |
| Workspace integrations | AI connectors include Slack, Google Drive, Microsoft Teams, SharePoint/OneDrive, GitHub, Linear, Outlook and Google Calendar.Business/Enterprise AI connections; personal Gmail connection separately available |
Notion alternatives
ClickUp combines AI with task and project management, Glean focuses on company knowledge search, and Mem offers a more focused AI notes workspace.
ClickUp
Tasks, projects and collaborative documents with plan-specific AI features.
Compare with NotionGlean
Company-wide knowledge search and agents across connected enterprise systems.
Compare with NotionNotion FAQs
Is Notion AI included in the free plan?
Free and Plus provide a limited number of complimentary AI responses. Core ongoing Notion AI is included on Business and Enterprise, with usage allowances.
Does Business include unlimited AI?
Certain AI features use a six-hour allowance and a monthly allowance. Access can pause when either is exhausted. Admins can enable additional credit-funded usage. AI Meeting Notes has a separate ten-hour daily cap.
Are Custom Agents included in the seat price?
Custom Agents require shared workspace Notion credits on Business or Enterprise. Credit use depends on content read, actions taken, frequency and model choice. Basic Autofill is included without Custom Agent credit charges.
Can Notion AI search other work apps?
Yes. Business and Enterprise support AI connectors for systems such as Slack, Google Drive, Microsoft Teams and GitHub. Search follows existing access permissions and uses indexed content. Jira is currently listed in beta.
Can AI Meeting Notes work offline?
No. Notion documents a ten-hour daily limit per user for online AI Meeting Notes. Meeting transcripts and notes inherit page permissions, and participants must consent to transcription.
Do Custom Agents inherit my personal permissions?
No. Custom Agents have their own independent permissions. Someone using an agent may receive information through it that they could not access directly, so agent sharing and resource access need deliberate configuration.
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